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The Vermilion County Board of Health meets monthly, except for the month of December. Minutes are taken at each meeting, and willl be posted on this site following their approval by the full board; meaning the minutes for each month's meeting will be posted follwoing the next mnoth's meeting and board approval.
>>>>> March 18, 2008
Meeting Minutes (approved 5/20/08)
Present: Jason Asaad, Kay Banta, Judi Benjamin, Dr. Jane Cooney, Ivadale Foster, Jim Meharry, and Connie Ostrander.
Absent:Dr. Karen Broaders, Jim Hardy, Dr. Todd Miller and Dr. Corey Warner.
The meeting was called to order by President Kay Banta at 7:05 PM.
Dr. Karen Broaders, Jim Hardy, Dr. Todd Miller and Dr. Corey Warner asked to be excused from tonight’s meeting.
Mr. Laker deleted item E under New Business. This item was voted on at the January 15th meeting.
And under Items of Information, Mr. Laker deleted item D as it was discussed atthe January 15th meeting and added items: E. $53,200 TIPCM increase for State FY 2009 and
F: Smoking Act Enforcement. A motion was made to approve the agenda as amended.
Motion:Judi Benjamin Second:Dr. Jane Cooney Motion carried unanimously.
A motion was made to approve the regular minutes of the January 15, 2008 meeting as presented.
Motion: Ivadale Foster Second:Connie Ostrander Motion carried unanimously.
A motion was made to approve the executive minutes of the January 15, 2008 meeting as presented. Motion: Connie Ostrander Second:Judi Benjamin Motion carried unanimously.
Fiscal Status
Our cash balance is still good at this time.
Donna Dunham, Financial Director, reported that the due to the fact that the County has been paying bills sporadically, since the first of this County fiscal year, it is making it very difficult for us to balance with them and the bank. December is finally balanced but January and February are still giving Donna problems. It was decided that a motion to approve the Cash Balance Statement and the financial statement for January and February would be deferred until the next Board of Health meeting.
A motion was made to approve the cash balance report and the financial statements for November and December 2007.Motion: Ivadale Foster Second: Dr. Jane Cooney Motion carried unanimously.
New Business:
A motion was made to approve the $10,000 budget amendment for our STD Prevention grant. Motion: Judi Benjamin Second:Jim Meharry Motion carried unanimously
Mr. Laker informed the Board that we had been awarded and additional $13,200 for work in our Targeted Intensive Prenatal grant. These monies have been awarded to aid us in employing and additional case manager within that program. The State has not told us that for State FY 2009, we should have an additional $40,000. This would make the grant increase a total of $53,200. However, until we get written confirmation that the full $53,200 will be awarded as an increase to our TIPCM grant, we will not be hiring an additional case manager.A motion was made to approve the $13,200 budget amendment for the Targeted Intensive Prenatal Grant from IDHS.
Motion: Ivadale Foster Second:Judi Benjamin Motion carried unanimously.
We have been awarded an additional $49, 091 from IDHS for our Family Planning program. This additional money has been awarded to us because we deliver the services and our grant dollars does not fully cover all expenses associated with the FP program. We will be using the money to purchase supplies, exam tables, scheduling and pharmaceutical inventory software and miscellaneous items that arise.A motion was made to approve the $49,091 budget amendment for our Family Planning grant from IDHS. Motion: Jason Asaad Second:Judi Benjamin
Motion carried unanimously.
Mr. Laker reminded the Board that last County fiscal year we received an additional $52,631 from our Health Protection grant and it was decided to use it in infrastructure improvements. The window in Mr. Laker’s office was $2,270. This left $50,361 remaining which was supposed to be spent on a generator. However, natural gas generators were too expensive. And the money was not spent prior to the County Fiscal Year end on 11/30/07.
Mr. Laker and Mark Cravens have been researching about generators and it has been decided that a diesel generator is the one that we need at the Health Department. A diesel generator is less expensive and 30% more efficient. Therefore, we have amended the budget to reflect $40,000 being spent on the generator and the switching panel and $10, 361 has been budgeted into contractual for installation.Discussion ensured regarding the generator.
A motion was made to approve the $50,361 budget amendment for Health Protection grant from IDPH. Motion: Ivadale Foster Second: Jason Asaad Motion carried unanimously.
Mr. Laker presented items for the Board to declare surplus items. We have nine chairs and a wood veneer doctor’s cabinet. Once the items have been declared surplus by all relevant committees and the County Board, the will be sold.
A motion was made to declare the nine chairs and the wood veneer doctor’s cabinet as surplus. Motion: Judi Benjamin Second: Dr. Jane Cooney Motion carried unanimously.
Mr. Laker presented to the Board the new certificate declaring us a local health department from 11/10/2007 – 11/9/2012. This is a result of the IPLAN being approved by the State.
Mr. Laker reported that our next emergency response exercise will be held on May 7, 2008. This will be a dispensing exercise. We have partnered with Walgreen’s Accounting offices to have a closed worksite clinic. We will be dispensing meds to the employees and their families for both 1st and 2nd shifts. Jenny Trimmell, Sherrie Shoemaker and Darci Newton have been working diligently on this.
Mr. Laker informed the Board that the Communicable Disease rules have been finalized after 5 years. He has a copy if anyone wants to see them.
Items of Information
Shirley Hicks reported that we have three open RN positions within our Family Case management area. Also open is a Family Support Worker in our Healthy Families Illinois program. We hired a new LEHP in training a couple of weeks ago and she seems to be working out well.
We have promoted a Public Health Nurse to Healthy Families Illinois Coordinator. She is Connie Bechtold and has been working as a case manager in our TIPCM program. We have, also, hired a temporary RN for our Family Case Management program, a FCM clerical worker and a new clinic aide for our FP program.
Mr. Laker reported that we have had WIC and FCM site visits. We had minor findings and corrective action plans have been filed with the State.
Mr. Laker informed the Board that we have already been notified that our 2008 shipment for flu vaccination will be delayed. The reason is, they have changed the make-up of the influenza vaccine and this will delay the manufacturing and thus distribution will not be timely.
Mr. Laker reported to the Board that we have had 3 separate complaints for 4 separate establishments about non-compliance with the Smoking Ban. He has contacted the State’s Attorney’s office to see about enforcement of the law. However, Frank Young has not returned his calls or emails.
Mr. Laker sent Mr. Kolby Riggle, Director of Environmental Health, to visit these establishments. He found three of the four establishments in violation. He has notified the States Attorney’s office of this also. Kolby Riggle was instructed by Mr. Laker to file the complaints with the Circuit Clerk’s office, today, March 18, 2008. If we do not hear from Frank, the establishments will be issued complaints on 4/8/08 and notices to appear.
A motion was made to adjourn the meeting. Motion: Connie Ostrander Second: Jason Asaad Motion carried unanimously.
Respectfully submitted, Donna J. Dunham, Recording Secretary
Ivadale Foster, Secretary, Board of Health
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>>>>>The February meeting was cancelled due to weather.
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>>>>>January 15, 2008 Meeting Minutes (approved 3/19/08)
Present: Jason Asaad, Kay Banta, Judi Benjamin, Dr. Jane Cooney, Ivadale Foster, Jim Hardy, Jim Meharry, and Connie Ostrander.
Absent: Dr. Karen Broaders and Dr. Corey Warner.
The meeting was called to order by President Kay Banta at 7:05 PM.
Dr. Karen Broaders and Dr. Corey Warner asked to be excused from tonight’s meeting.Mr. Laker added to the agenda under Items of Information: F. IPLAN status. A motion was made to approve the agenda as revised.
Motion: Jim Hardy
Second: Judi Benjamin
Motion carried unanimously.
Members of the community were at the meeting to ask questions and voice their opinions regarding the smoking ban that took effect January 1, 2008 for all public places in Illinois. State Representative, Bill Black and Director of Public Safety for the City of Danville, Larry Thomason, were at the meeting to answer questions and to clarify the new law.
A motion was made to approve the regular minutes of the November 27, 2007 meeting as presented.
Motion: Ivadale Foster
Second: Dr. Jane Cooney
Motion carried unanimously.
A motion was made to approve the executive minutes of the November 27, 2007 meeting as amended.
Motion: Jim Hardy
Second: Judi Benjamin
Motion carried unanimously.
Fiscal Status
Our cash balance is still healthy at this time. The State is currently paying December and January payments. Donna Dunham, Financial Director, reported that the County has not closed out November so there are no final FY 2007 reports. Since there are no final FY 2007 reports, the County has not issued December or January reports. It was decided that a motion too approve the Cash Balance Statement for November would be deferred until the next Board of Health meeting.
Old Business:
NONE
New Business:
A motion was made to affirm the following interim business polls:
1. Approval of the $10,000 Contract with NACCHO for Medical Reserve Corp.
2. Approval of the $10,000 contract with IDPH for STD Prevention
3. Approval of the $3,500 Contract with IDPH for Women’s Health grant Motion: Judi Benjamin
Second: Jim Hardy Motion carried unanimously.
Dr. Jane Cooney left the meeting at 8:00 PM.
A motion was made to enter into an Executive Session at 8:02 PM pursuant to the Illinois Open Meetings Act, Illinois Statutes 5IKLCS 120/2 (c) (1), “The appointment, employment, compensation, discipline, performance evaluation or dismissal of specific employees of the public body” Motion: Ivadale Foster
Second: Judi Benjamin
Motion carried unanimously as follows:
Kay Banta Y Judi Benjamin Y Connie Ostrander Y
Jim Hardy Y Jim Meharry Y Ivadale Foster Y
Jaon Asaad Y
A motion was made to return to the regular session at 8:14 PM.
Motion: Jim Hardy
Second: Connie Ostrander
Motion carried unanimously as follows:
Kay Banta Y Judi Benjamin Y Connie Ostrander Y
Jim Hardy Y Jim Meharry Y Ivadale Foster Y
Jason Asaad Y
A motion was made to approve the 30 day unpaid leave of absence request from an employee. Motion:Jim Hardy
Second: Connie Ostrander
Motion carried unanimously
A motion was made to approve the $10,000 budget amendment for the Medical Reserve Corp Grant from NACCHO.Motion: Jim Meharry
Second: Judi Benjamin
Motion carried unanimously.
A motion was made to approve the $3,500 budget amendment for the Women’s Health grant from IDPH. Motion: Ivadale Foster
Second: Judi Benjamin
Motion carried unanimously.
A motion was made to approve the $4,800 budget amendment for Targeted Intensive Prenatal grant from IDHS for COLA.
Motion: Judi Benjamin
Second: Jason Asaad
Motion carried unanimously.
A motion was made to approve the $12,700 budget amendment for Healthy Moms/Healthy Kids grant from IDHS for COLA Motion: Judi Benjamin
Second: Jim Meharry
Motion carried unanimously.
A motion was made to approve the budget amendment for $30,953 for our Flexible Senior Services grant from IDOA. Motion: Ivadale Foster
Second: Judi Benjamin
Motion carried unanimously.
Items of Information
Mr. Laker reported that we are in need of an LEHP in training, clinic aide in Family Planning, Healthy Families Illinois coordinator and support worker.
We have promoted a staff RN to Family Planning Coordinator, Cathy Hubbard. We have hired a temporary RN for our Healthy Moms/Healthy Kids program. Nancy Strawser has been hired as a staff RN for our Family Planning program. She was previously our Family Planning coordinator in 1998. And we have recently hired a Healthy Moms/Healthy Kids clerical worker.
Mr. Laker reported that we one open RN position in CCU and one Data Entry Clerk II position open in our Healthy Moms/Healthy Kids program. We have a Family Support Worker open in our Healthy Families Illinois program, also.
Mr. Laker reported that we have had an MCH site visit. We have not received the findings connected with this visit. It is no longer common practice to do a face to face exit.
Mr. Laker reported that we have given 3,373 influenza vaccinations to date. We gave 200-300 to walk-ins since our clinics stopped. Since we had ordered 4,000 doses, we have a surplus of 627 doses. This equates to $7,348.44. Therefore, when ordering our supply for the 2008 flu season, we have cut the supply by 500.
Mr. Laker talked about the award of $10,000 that we received for our STD grant. We hope that the State will make this a yearly amount since STD rates have risen throughout Illinois.
We have spent $2,270 of the additional Health Protection money we received. As you recall, it was originally $52, 631.57. Therefore, we have $50, 361.57 to spend on either a generator or a new telephone system. Mark Cravens and Mr. Laker are researching the possibility of a generator for the Health Department.
Mr. Laker informed the Board that we have been told by the State that our IPLAN has been read and approved. This will extend our certification as a local Health Department until 2012.
A motion was made to adjourn the meeting. Motion: Connie Ostrander
Second: Judi Benjamin
Motion carried unanimously.
Respectfully submitted,
Donna J. Dunham
Recording Secretary
Ivadale Foster,
Secretary, Board of Health
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